OLD HAMLET OF LLANMARTIN RESIDENTS’ ASSOCIATION
MINUTES OF ANNUAL GENERAL MEETING
Date: 21 March 2017 Venue: St Martin’s Church Hall, Llanmartin
Present: An attendance list was compiled
The formal business of the AGM then followed:
1 Chairman’s Welcome: Wyneira opened the meeting by welcoming all those present and outlined the Agenda for the evening. The meeting is to be followed by a talk by Anthony Halse on Coin Collecting.
2 Apologies for absence: Apologies were received from Carol Woods and Eirlys Cawdery.
3 Minutes of last meeting: Agreed for accuracy and signed off.
4 Matters arising: These were covered by Agenda items.
5 Chairman’s Report:
6 Vice-Chairman’s Report:
7 Secretary’s Report:
Jacqui commenced her report by offering a vote of thanks to the Chairman, Wyneira and Carl the Vice Chairman, for all their hard work this year. To Janet for her excellent work in producing such a high quality newsletter and really interesting website and to all other members of the Committee for their sterling work this year.
Richard continues to do an excellent job maintaining the village green and Mark - the top green. With the refurbished heron, improved planter motifs and the excellent planting both of planters and daffodils, the green is looking really good. The maintenance programme has also totally transformed the Cemetery.
We donated £350.00 towards the Mayor’s charities (Ty Hafan, Pets as Therapy and SSAFA) following the Harvest Supper Auction. Mark continues with his excellent fund raising activities with his charity bike ride for ‘Sparkle’ and this year we will be supporting two charities – Alzheimers and an Africacamp charity. The first fund-raiser will be a Progressive supper on Saturday evening, 25 March 2017. Please speak to Sue if you would like to join us on an evening of excellent food and fund-raising for such excellent causes – there may be a few places remaining.
Solar Farm – The Solar Farm is nearing completion and I don’t think it has caused the disruption that was anticipated. My view only, of course.
Crematorium – Work has commenced on the new Crematorium which it is hoped will be completed before the end of the year.
Pencoed Castle – Plans for the Castle development is on hold as a new buyer is sought – but we will monitor the situation.
Magor Road Pavements – The Wales in Bloom judge had again raised the poor condition of the pavements in the Hamlet and we have also raised the question with Newport City Council on numerous occasions. Streetscene has sent the Highways’ Inspector to look into this matter and has promised to report back. Communication has been received that the renewal is on the schedule of works but no timespan mentioned.
The Wales in Bloom launch gave some useful contacts and ideas on how to progress with our campaign for improvements. We will be discussing these at our next meeting.
New Hamlet Website
The new website was launched early in the year and is proving to be very popular and an excellent vehicle for promoting everything both historically and current within the Hamlet. Janet must be commended on her hard work.
The new format Newsletter which has taken over from the Gazette has proved to be not only informative but cost-effective.
Janet is also responsible for putting together the very professional portfolio of evidence for the Wales in Bloom competition which is always highly commended by the judges. Please give Janet any photographs or ideas that you have and check out the website at:
8 Treasurer’s Report:
Jacqui outlined elements of the financial report for the year, a copy of which can be viewed on the Hamlet Website when the Minutes of the AGM are posted, or in the Hamlet Newsletter.
(a) The annual accounts have not yet been audited.
(b) The cash book currently stands at £833.49 which is slightly below the figure required by the Committee (£1,000) to allow for contingency plans.
(c) The main source of income remains membership fees with funds collected this year from 24 homes. If anyone has fees outstanding from last year and would like to pay – Jacqui will gladly receive payment in addition to this year’s fees (which remain at £20).
(d) We all benefit from income received – which covers the excellent Hamlet Newsletter, maintenance of the green and cemetery which enhance the Hamlet and, of course, the social occasions.
(e) Other sources of income include two Grants from Langstone Community Council for maintenance of the Green and Churchyard and to cover the cost of new tables and chairs required for Doug’s field. In addition, Langstone Community Council purchased a new printer which is so necessary for our Newsletter and flyers. A letter of thanks has been sent to Langstone Community Council stating how much we appreciate their support.
(f) We also had income from the Harvest Supper Auction which enabled us to donate £350 to the Mayor’s Charities. Donations for Bonfire Night and the raffle at Carols in the Barn. We also received a donation of £60 towards our Wales in Bloom expenses (thanks go to Eirlys).
(g) Expenditure throughout the year consisted mainly of Green costs, which include the planters, green and Bethel cemetery. Other significant costs were the Newsletter, expenses incurred for the Big Lunch, Harvest Supper, the fireworks for Bonfire Night and Carols in the Barn. We also incurred expenses for the Wales in Bloom Launch and set up costs for the new Website.
9 Election of Officers:
The Chairman, Wyneira, listed 3 nominations to the Committee:
And Eirlys Cawdery.
Lisa and Caitlin Jones were proposed and seconded and were voted on to the Committee. Eirlys Cawdery will be approached in her absence.
10 Any other business:
There being no other business the meeting was closed.
11 Visiting Speaker
Wyneira welcomed Anthony Halse to the meeting and thanked him for agreeing to talk on Coin Collecting. His talk, with slides, was followed by Questions and an opportunity for residents to have their coins valued.
Date of next general meeting: Wednesday, 3 May at 7.00 pm at Carl and Janet’s.